Organizational Effectiveness Advice for the Spring

Time for a spring cleaning

Have you noticed the buds on the trees and the tulips blooming in the garden?…Yes, spring has sprung. This is the time of year many start thinking about opening windows to let in fresh air, getting out in the yard and doing a little spring cleaning.  Take a cue from this annual ritual in your companies as well; here are a few pieces of advice to become more efficient and effective in the office:

  1. Clean Your Screen – With the advent of large digital storage media we can now have 16 GB, literally at our finger tips.  This ability has made us into digital hoarders.  We keep pictures, documents, videos and emails even the ones we don’t want or need because we can for years.  Time to sort, organize and standardize those digital files.
  2. Work the middle – From time to time we should “walk” out the steps of our internal processes.  Determine what happens from beginning, middle and end of the most critical processes. How many clicks does it take to complete a form?  How many steps does it take to process a customer order? Time and again, once a process is mapped out or the steps of a procedure are documented, areas for improvement can be found.
  3. Tame the BHAG’s – At the beginning of the year you probably created “Big Hairy Audacious Goals” for your company, the 1st quarter is done and we are now in the 2nd calendar quarter.  You set the big goal(s) at the beginning of the year.  So how’s it going?  Are you measuring the progress?  Do you have an action plan?  Take your big goals and break them into smaller goals.  Then define even smaller tasks that can become part of your weekly even daily routine.
  4. Block & Tackle – Block out time each week to work on important and necessary activities.  Eliminate any distractions; go on a meeting diet, shut down your e-mail and turn your phone to silent.  Book a conference room and work a critical activity for 30-90 minutes.  This time block becomes your time to tackle the important things and it has to be non-negotiable.
  5. 5. Pay your meeting taxes – Most meetings result in some type of follow-up action.  Often we leave a meeting and go on to the next thing.  At the end of the week we struggle to find time to follow-up to complete those pesky follow-up action items.  For every meeting you have, tax yourself 15 – 20 minutes after each meeting to accomplish that action.

Does your organization need a little spring cleaning help for a more efficient and effective workplace?  Contact Mary Hladio, (513) 984-9333 for a 30-minute complimentary consultation to discuss improving your organizational effectiveness.


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